Temporary Administrative Assistant to School & Learning Services- 1.0 FTE

Offre d’emploi originale

Provide confidential administrative support to the Executive Superintendent of School & Learning Services to ensure effective day-to-day office operations. Responsibilities include managing schedules, budgets, communications, and coordinating reports and meetings for the Family of Schools portfolio.

Détails du poste

The London District Catholic School Board has a reputation for excellence, with more than 4,700 employees working together to educate approximately 28,000 students at 44 elementary schools, 9 secondary schools and St. Patrick Adult & Continuing Education within Middlesex, Oxford and Elgin counties, including the cities of London, St. Thomas, Strathroy and Woodstock. Applications Are Invited For The Position Of Temporary Administrative Assistant to School & Learning Services Association of Business Professionals (Non-Union Employee Group) Temporary Contract – Full-Time Position - 1.0 FTE Effective October 5, 2026, until January 5, 2027 Rate of $45.77/ Hour Reporting to the Executive Superintendent of School & Learning Services, the Temporary Administrative Assistant to School & Learning Services will provide confidential administrative support. The successful candidate will organize and administer a broad range of administrative activities to ensure the effective day-to-day operation of the office, including the Family of Schools portfolio, responding to incoming communications; coordinating and supporting completion of reports; providing updates on current and emerging issues relevant to the portfolio; maintaining schedules, budgets and calendaring system; assisting with Professional Development days, preparing correspondence, reports and agendas; coordinating meetings and taking minutes; communicating with a variety of contacts, both internal and external on a daily basis; and performing other administrative functions. This position is available to cover an employee leave. Qualifications And Skills Required Post-secondary diploma or degree in Office Administration, Business Administration, Public Administration, Education Administration, or a related field. Minimum five (5) years of progressively responsible experience in senior administrative, executive assistant, or organizational support roles; or an equivalent combination of education and experience. Demonstrated experience supporting senior leaders and managing complex priorities. Strong understanding of Catholic education, the mission of Catholic schools, and the Board's commitment to student achievement, well-being, equity, and inclusion. Advanced proficiency in Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and other digital collaboration and productivity tools. Strong financial and budget administration skills, including budget monitoring, expenditure tracking, purchasing processes, and financial reporting. Excellent organizational, communication, interpersonal, and relationship-building skills, with the ability to work collaboratively across departments and with a wide range of stakeholders. Demonstrated ability to exercise sound judgment, discretion, and professionalism while managing highly confidential and sensitive information. Strong problem-solving skills and the ability to anticipate needs, identify solutions, and support continuous improvement initiatives. Demonstrated commitment to customer service excellence and responsiveness in supporting schools, departments, and system leaders. Ability to work independently and as part of a team in a fast-paced environment while maintaining accuracy, attention to detail, and a high standard of professional practice. Possess an understanding and appreciation of the mission of a Catholic school system Application must include: Apply to Education Portfolio, cover letter and resume, documented proof of qualification, and the names and contact information of three supervisory references, one of whom is your current supervisor. Please note that we cannot accept personal references such as friends, family, or coworkers. The London District Catholic schools exist to provide an educational atmosphere that fosters and directs the spiritual, intellectual, physical, and social growth of all our students to enable them to live and contribute as responsible Catholics in any society. Hiring a diverse workforce will best serve our students and promote an inclusive environment. The London District Catholic School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspective and experiences and needs of our students and school communities. All hiring decisions will be fair, consistent, transparent, and made in accordance with applicable laws, including the Ontario Human Rights Code and the school board collective agreements. The London District Catholic School Board is committed to providing accommodations. If you require accommodation to enable your participation in the interview & selection process, we will work with you to meet your needs. Please advise the Board when contacted for an interview. Successful external candidates will be required to provide an original Criminal Record and Judicial Matters Check (CRJMC) as a condition of employment. Please note that the CRJMC must be dated within 6 months of the date of acceptance of employment. We thank all applicants for their interest; however, only those selected for an interview will be contacted. V. Romeo, Director G. Pizzuti, Chair

Ce que vous ferez

Provide confidential administrative support to the Executive Superintendent of School & Learning Services to ensure effective day-to-day office operations. Responsibilities include managing schedules, budgets, communications, and coordinating reports and meetings for the Family of Schools portfolio.

Exigences

Requires a post-secondary diploma or degree in administration or a related field and at least five years of senior administrative experience. Candidates must be proficient in Microsoft 365 and demonstrate a strong understanding of the Catholic education mission.

Compétences indiquées

• Gestion du temps · Souhaitée
• Service à la clientèle · Souhaitée
• Résolution de problèmes · Souhaitée
• Administrative Support · Souhaitée
• Financial Reporting · Souhaitée
• Microsoft 365 · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Support
• Budget Administration
• Microsoft 365
• Calendar Management
• Meeting Coordination
• Minute Taking
• Financial Reporting
• Confidentiality
• Stakeholder Communication
• Problem Solving
• Customer Service
• Organizational Skills
• Professionalism
• Time Management
• Digital Collaboration
• Report Coordination

Domaines d’emploi

• Administrative
• Education
• Government & Public Sector
• Management & Leadership