Reception/Administrative Assistant

Receptionist / Administrative Assistant (Temp-to-Perm Opportunity) Join a growing engineering and construction team where your organizational skills, professionalism, and initiative will make a visible impact every day. We are seeking a highly organized, polished, and proactive Receptionist / Administrative Assistant to support our busy client’s office and project teams. This is an excellent temp-to-permanent opportunity for an experienced administrative professional who thrives in a fast-paced environment and enjoys being at the center of operations. As the first point of contact for clients, consultants, contractors, and team members, you'll play a critical role in creating a professional office experience while supporting business operations, project administration, and financial processes. If you're known for your attention to detail, exceptional customer service, and ability to keep multiple priorities moving forward, we'd love to hear from you. Why Apply? Opportunity to transition from temporary to permanent employment Work with an established and respected engineering/construction firm Collaborative, professional, and team-oriented environment Exposure to a variety of business functions, projects, and stakeholders Opportunity to grow your skills and advance your career What You'll Do Office Reception & Administration Greet visitors and managing incoming calls, mail, deliveries, and general inquiries Ensure the office operates efficiently by coordinating facilities, supplies, equipment, and service providers Maintain professional reception and common areas Coordinate meetings, travel arrangements, and company events Administrative Support Maintain accurate and organized filing systems, databases, records, and archives Provide administrative support to leadership and various departments, including operations, marketing, and finance Prepare correspondence, reports, presentations, and meeting materials Assist with calendar management and scheduling Project & Contract Administration Support project teams with documentation, tracking, and administrative coordination Maintain project records and correspondence, including RFIs, shop drawings, change orders, submittals, and project files Assist with contract administration and document control processes Support permit applications and documentation while helping ensure compliance requirements are met Accounting Support Assist with accounts payable and accounts receivable processes Support invoice processing, payment tracking, and financial record maintenance Coordinate with internal teams and external vendors regarding account inquiries What You Bring Minimum 2 years of experience in an office administration role At least 1 year of accounts payable and accounts receivable experience Experience within the engineering, architecture, construction, or related industry is considered a strong asset Exceptional organizational skills with the ability to manage multiple priorities and deadlines Strong attention to detail and commitment to accuracy Excellent verbal and written communication skills Professional, customer-focused approach with outstanding interpersonal skills Ability to work comfortably in both Mac and PC environments and quickly learn new software and systems Strong problem-solving skills, initiative, and sound judgment Ability to handle confidential and sensitive information with discretion Positive, adaptable, and team-oriented attitude The Ideal Candidate You are the person others rely on to keep things organized and moving forward. You anticipate needs, take ownership of tasks, and consistently deliver high-quality work. You enjoy supporting teams, building relationships, and creating efficient processes. Most importantly, you take pride in being dependable, professional, and resourceful in a dynamic environment. If you're looking for a role where you can contribute immediately, grow your skills, and build a long-term career with a respected engineering and construction organization, we encourage you to apply.

Manage the front office reception, coordinate administrative tasks for leadership, and support project teams with documentation and contract administration. Additionally, provide accounting support by assisting with accounts payable and receivable processes.

Requires a minimum of 2 years of office administration experience and at least 1 year of experience in accounts payable and receivable. Experience in the engineering, architecture, or construction industry is considered a strong asset.

• Transition from temporary to permanent employment • Work with respected engineering/construction firm • Collaborative, professional, team-oriented environment • Exposure to diverse business functions and projects • Opportunity to grow skills and advance career

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office Administration
• Accounts Payable
• Accounts Receivable
• Project Administration
• Calendar Management
• Customer Service
• Document Control
• Meeting Coordination
• Mac OS
• Windows OS
• Professional Communication
• Organizational Skills
• Problem Solving
• Financial Record Maintenance
• Travel Arrangement
• Filing Systems

Expérience minimale

2+ ans

Postuler avant le

23 sept. 2026