Admin Support Worker - Foster Care

PLACEMENT COORDINATOR – FOSTER CARE Position Title: Placement Coordinator – Foster Care Department: Child Welfare Location(s): Moosonee, Moose Factory, Cochrane, Kapuskasing, Timmins, or other designated service sites Reports To: Supervisor – Foster Care Job Class: Team Member Salary Structure: CBG05 – Collectively Bargained Grid 05 Unionized: Yes TEER Level: 3 NOC Code: 13110 Purpose of the Role The Foster Care Placement Coordinator is responsible for identifying, coordinating, and securing safe, appropriate foster care placements for children and youth entering care or requiring a placement change. This role ensures that each placement meets the child’s physical, emotional, cultural, and developmental needs while complying with all child welfare regulations, agency policies, and licensing standards. The coordinator works closely with child care, child protection, and foster care workers, community partners, external partners, and caregivers to support stable, trauma‑informed placements. Core Responsibilities 1. Support for Resource Team * Assess placement needs based on worker information, safety concerns, and child profiles. * Liaise with caregivers, families, and internal teams to confirm and relay schedules, forms, or service changes * Match children with foster homes that meet regulatory, cultural, medical, and behavioral requirements. * Connect with Outside Paid Resources (OPR) to inquire availability within their homes. * Maintain up‑to‑date knowledge of available foster homes, capacity, and caregiver strengths. * Coordinate emergency, respite, short‑term, and long‑term placements. * Facilitate placement meetings, introductions, and transition planning. * Document all placement decisions and rationale in accordance with agency standards. Assist in the coordination of team meetings, child wellness check-ins, and group activities. 2. Communication and Records Handling3. Office and Team Support * Organizing training and travel for foster parents and internal homes. * Maintain inventories of Foster Care supplies, program materials, and administrative forms * Provide general office coverage and administrative continuity in collaboration with broader Admin Support team 4. Team and Agency Participation * Participate in staff meetings, seasonal service planning, and cultural engagement events * Collaborate with Admin Support Workers across departments to maintain consistent administrative practices * Support staff onboarding and orientation for new workers within the Foster Care program Required Qualifications and Experience * Certificate or diploma in Office Administration, Indigenous Studies, Social Services, or a related field; or equivalent lived/professional experience * Experience in administrative support in a child welfare, education, or social services setting * Knowledge of resource case documentation and understanding of service coordination in a First Nations context * Strong time management, attention to detail, and organizational skills * Proficiency in Microsoft Office and comfort working with confidential records and electronic databases Equivalency will be considered. Familiarity with Indigenous child care systems or lived experience in caregiving is a strong asset. Conditions of Employment * Satisfactory Criminal Record Check including Vulnerable Sector Screening * Valid Ontario Class G Driver’s License * Access to a reliable vehicle and ability to travel occasionally within the region * Compliance with all Agency policies, Collective Agreement, and confidentiality protocols Our Hiring Commitments Payukotayno is committed to Indigenous-led services, Nation-based healing, and culturally safe workplaces. We encourage applications from First Nations individuals, especially those from Treaty 9 communities and affiliated Nations. We honour both formal qualifications and cultural/lived knowledge as valid experience. We are committed to employment equity and welcome applications from all qualified persons, including those identifying as Two-Spirit, non-binary, LGBTQ+, francophone, persons with disabilities, and other equity-seeking groups. Accommodations are available throughout the application process. AODA Statement (for postings only) In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Payukotayno will provide accommodations throughout the recruitment process upon request.

The Foster Care Placement Coordinator identifies and secures safe foster care placements while ensuring they meet the child's physical, emotional, and cultural needs. They also provide administrative support, maintain records, and coordinate transitions in collaboration with internal teams and community partners.

Candidates must possess a certificate or diploma in Office Administration, Indigenous Studies, Social Services, or equivalent experience. Proficiency in Microsoft Office and a valid Ontario Class G Driver’s License are required.

• Gestion du tempsSouhaitée
• Souci du détailSouhaitée
• CommunicationSouhaitée
• Microsoft OfficeSouhaitée
• Saisie de donnéesSouhaitée
• Gestion des stocksSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Support
• Case Documentation
• Service Coordination
• Time Management
• Attention To Detail
• Microsoft Office
• Data Entry
• Record Keeping
• Trauma-informed Care
• Child Welfare Regulations
• Communication
• Transition Planning
• Inventory Management
• Cultural Engagement
• Employment Equity
• Office Administration
• Organizational Skills
• Indigenous Studies
• Valid Driver's License
• Social Work
• Child Protection
• Child Welfare
• Confidentiality
• Disabilities
• Caregiving
• Service Planning
• Transitional Care
• Coordinating
• Detail Oriented

• Social Services
• Administrative
• Government & Public Sector
• Foster Care Worker
• Caregiver / Personal Care Aide
• Companions and Valets
• Personal Care Aides
• Home Health and Personal Care Aides

Formation minimale

Diplôme professionnel

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine