Project Coordinator Co-op

Role Overview We are seeking a Project Coordinator Co-op to support our delivery pods as they execute high-impact Shopify Plus implementations for our enterprise clients. At Teifi, our Co-op will work closely with Project Managers and pod teams, gaining hands-on exposure to how a digital agency delivers complex e-commerce projects. This is a great opportunity for a student to build real, practical project management and client-services experience, with meaningful ownership of tasks from day one. Key Responsibilities Client & Stakeholder Support Help prepare materials and agendas for client meetings and status calls Take meeting notes and help track action items to completion Support scheduling and logistics for client and internal meetings Project Coordination Support project onboarding activities, including documentation setup and kickoff scheduling Help maintain and update project schedules, milestones, and task trackers under PM guidance Monitor task and ticket status across the pod, flagging anything that looks delayed or stuck Support light resource and capacity tracking across active projects Help log and track change requests as they move through review Agile & Delivery Support Help schedule and organize agile ceremonies (sprint planning, stand-ups, retrospectives) Keep sprint boards and tickets in Linear/Jira up to date Pull basic delivery metrics (e.g. sprint velocity, task completion) for PM review Financial & Administrative Support Help track timesheet submissions and follow up on outstanding entries Support compiling budget actuals vs. forecast data for PM review Assist with organizing invoicing documentation and tracking billing milestones Help keep project documentation (including the RAID log) organized and up to date Reporting Help compile weekly client status report content from the pod Support internal reporting on project health for leadership review Team & Process Help onboard new team members to project tools and documentation Support scheduling and coordination across the pod Participate in retrospectives and process improvement discussion Qualifications Currently enrolled in a post-secondary program (Business, Commerce, Operations, or related field), seeking a co-op/internship term Strong organizational skills and attention to detail Comfortable managing multiple small tasks and deadlines at once Clear written and verbal communication skills Interest in project management, e-commerce, or digital agency work Familiarity with tools like Google Workspace, Slack, or project trackers is an asset; no prior professional experience required Eagerness to learn, ask questions, and take initiative Benefits & Perks Hands-on mentorship from Project Managers and delivery leadership Hybrid work model, with a Granville Island office and free on-site parking Flexibility in work hours designed to accommodate school and personal responsibilities Real project exposure and the opportunity to build a foundation for a future PM career Regular team culture events, stocked office snacks, and a dog friendly workplace We are an equal opportunity employer and love diversity at our company! We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.

The Project Coordinator Co-op will support delivery pods by managing project documentation, scheduling meetings, and tracking project milestones. They will also assist with agile ceremonies, financial tracking, and reporting to ensure project health and team efficiency.

Candidates must be currently enrolled in a post-secondary program in Business, Commerce, Operations, or a related field. Strong organizational skills, attention to detail, and clear communication abilities are required for this role.

• Hands-on mentorship • Hybrid work model • Free on-site parking • Flexible work hours • Team culture events • Stocked office snacks • Dog friendly workplace

• Gestion du tempsSouhaitée
• Google WorkspaceSouhaitée
• Souci du détailSouhaitée
• JiraSouhaitée
• CommunicationSouhaitée
• AgileSouhaitée
• Gestion de projetSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Project management
• E-commerce
• Shopify Plus
• Agile
• Documentation
• Scheduling
• Communication
• Organizational skills
• Attention to detail
• Google Workspace
• Slack
• Jira
• Linear
• Reporting
• Time management
• Sprint Retrospectives
• Internal Reporting
• Project Documentation
• Administrative Support
• Project Schedules
• Sprint Planning
• Organizational Skills
• Willingness To Learn
• Slack (Software)
• Agile Methodology
• JIRA
• Billing
• Change Requests
• Client Services
• RAID
• Leadership
• Invoicing
• Project Management
• Mentorship
• Milestones (Project Management)
• Operations
• Proactivity
• Project Coordination
• Verbal Communication Skills
• Process Improvement
• Coordinating
• Detail Oriented

• Technology
• Management & Leadership
• Administrative
• Consulting
• Software
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists

Formation minimale

Baccalauréat

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine