Administrative Assistant I, SMART Program - Temporary, Part-time 0.6

Requisition Details: Employment Status: Temporary, Part-time (0.6 FTE) Program Name: SMART Program Number of Hours Bi-Weekly: 45 Work Schedule: Days Union/Bargaining Unit: OPSEU Anticipated End Date: June 2027 On Call: No Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position. About us: VON Canada is a not-for-profit organization providing home and community care services for over 125 years. Focusing on person-centred care, we provide the support people need and want, at home and in the community, so they can live healthier, happier lives surrounded by loved ones. VON - At the heart of care. About the role: Are you passionate about health care and ready to make a meaningful impact in your community? This exciting opportunity is perfect for a detail-oriented administrative assistant who thrives in a collaborative setting. From welcoming clients and coordinating schedules to preparing documents and managing communications, your work will help ensure smooth day-to-day operations that allow our teams to focus on what they do best: caring for our clients. What we offer: Competitive salaries, vacation time, and paid statutory holidays Tiered Benefits (health, dental, LTD) for eligible employees and an Employee Assistance Program Defined Benefit Pension Plan with company contribution for eligible employees Comprehensive orientation program Gain experience with new health care technology Opportunities for skill development, eLearning, and career advancement What you'll do: Act as a first point of contact for any general inquiries, including answering phone calls and ensuring staff, volunteers, clients, and visitors are greeted and directed to the appropriate resource in a friendly, courteous manner Ensure incoming and outgoing correspondence is distributed Schedule and organize meetings and appointments as requested Prepare general correspondence, memos, minutes, invitations, reports, and other documents Assist in the production of newsletters and in standardizing processes and forms Manage filing systems for all clients, personnel, and general files, ensuring accuracy, security, and confidentiality Input relevant information and produce reports, statistics, and data as directed Order supplies, receive, and maintain an inventory of required supplies Collaborate with teams to organize logistics for special projects, events, and seminars Receive donations and bill payments, provide receipts, and prepare bank deposits Perform other duties as assigned What we’re looking for: Post-secondary education in office administration or a related field, or relevant experience Proficiency in Windows OS and MS Office Suite programs Experience with scheduling software is considered an asset Experience with a unionized environment is considered an asset Excellent oral and written communication skills Strong organizational skills with an ability to prioritize and multitask High level of accuracy and attention to detail Ability to maintain confidentiality at all times A current and original copy of a satisfactory Criminal Records Check or vulnerable sector check is required VON Canada: Careers that fit your life. Join our team today! A quick note: This posting is for recruitment purposes. Full job descriptions are available. Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements. Attention Current Employees (Internal Applicants): If you are applying to a unionized position and you are a member of its bargaining unit, please be aware that this posting may remain open beyond the deadline if there are not enough applicants to fill the position(s). If the posting remains open after the initial deadline, VON may close the posting at its’ discretion or a rolling deadline equivalent to the posting period specified in your Collective Agreement will be deemed, and each successive period will be treated as a separate posting for purposes of comparing seniority between candidates.

The administrative assistant will act as the first point of contact for inquiries, manage correspondence, and coordinate schedules for meetings and appointments. They will also maintain filing systems, input data, manage inventory, and assist with logistics for special projects and events.

Candidates must have post-secondary education in office administration or relevant experience, along with proficiency in Windows OS and MS Office Suite. Strong organizational, communication, and multitasking skills are required, as well as the ability to maintain confidentiality and pass a criminal records check.

• Competitive salaries • Vacation time • Paid statutory holidays • Health insurance • Dental insurance • Long-term disability insurance • Employee assistance program • Defined benefit pension plan

• Service à la clientèleSouhaitée
• Souci du détailSouhaitée
• Saisie de donnéesSouhaitée
• Gestion des stocksSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office administration
• Windows OS
• MS Office Suite
• Scheduling software
• Communication skills
• Organizational skills
• Multitasking
• Attention to detail
• Data entry
• Record keeping
• Inventory management
• Customer service
• Confidentiality
• Office Administration
• Proper Body Mechanics
• Organizational Skills
• Newsletters
• Deposit Accounts
• Communication
• Employee Assistance Programs
• Memos
• Microsoft Office
• Operations
• Telephone Skills
• Statistics
• Scheduling
• Filing
• Prioritization
• Detail Oriented

• Administrative
• Healthcare
• Social Services
• Administrative Program Assistant
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Formation minimale

Études secondaires

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

23 heures par semaine