About the Opportunity Executive Support Manage the CEO’s complex calendar, including scheduling meetings, appointments, travel, and events Coordinate internal and external meetings, including agendas, briefing materials, presentations, and follow-ups Prepare correspondence, reports, memos, and confidential documents on behalf of the CEO Screen and prioritize incoming communications, including emails and phone calls Track action items and ensure timely follow-through on priorities and deadlines

Board & Stakeholder CoordinationAssist with Board of Directors meetings, committee meetings, and governance documentation Prepare meeting packages, take minutes, and maintain accurate records Liaise professionally with donors, community partners, government representatives, and external stakeholders Support fundraising, community engagement, and organizational events as required

Administrative & Operational SupportMaintain organized filing systems, records, and confidential information Support office operations and administrative processes Coordinate travel arrangements, expense reports, and procurement requests Assist with special projects, strategic initiatives, and cross-functional coordination Communication & Relationship Management Serve as a key point of contact between the CEO and staff, partners, and external stakeholders Draft internal communications and announcements Help foster a collaborative and professional organizational culture

About YouPostsecondary education in Business Administration, Office Administration, Communications, or a related field preferred 3–5+ years of experience supporting senior executives, ideally within a non-profit, healthcare, education, or community organization Exceptional organizational and time-management skills Strong written and verbal communication abilities High level of professionalism, diplomacy, and confidentiality Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms Experience coordinating board meetings and governance documentation is an asset Ability to manage multiple priorities in a fast-paced environment

Pay Range $75,000 - $85,000 per year