Position Details

Posting #: 34422
Department: HAHSO-QTP-MACE
Employee Type: Temporary, Part Time
If Temporary, Number of Weeks: 52
Union: Non-Union
Openings Remaining: 1
Reason for Posting: This position is for an existing vacancy.

Schedule

Work Days: Monday to Friday
Time of Day: Days
Shift: Various Rotating
Shift Start: Hours are subject to change based on operational requirements.
This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)

Application Dates

Opening Date: 14/05/2026
Closing Date: 21/05/2026 Applications must be received online by 12:00 midnight on the Closing Date

Position Description

Dr Holbrook/Clinical Pharmacology Research Administrative Assistant

Responsibilities:

• Assist in several research studies including systematic reviews, randomized trials, large observational database studies, and qualitative studies – will involve case report form creation and validating in REDCap, coding and organization, recruitment and interviewing, data entry and validation, consenting, process documentation, communications with research participants and other researchers and clinicians
• Assist with logistics of grant applications, presentations – e.g., prepare graphs, online polling; with reports and manuscripts – primarily referencing (Endnote). Submit and format manuscripts online to journals
• Create and maintain CV Modules, faculty web pages and database for article collection, funding of projects specific to research and curriculum vita updates; maintain Common CV module
• Schedule research and team meetings; occasional hospital and university appointment
• Organize events as required- Clinical Pharmacology and Toxicology (CPT) division, CEM rounds, summer student research presentations
• Help maintain research program key documents repository in RedCap
• Assist with various Finance groups in university and hospital, maintaining and reconciling records, processing statements, tracking contracts and sub-contracts
• Downloading journal articles and reports/literature searches
• Knowledge of Word, Excel, Powerpoint required; experience with EndNote, Covidence, statistical software is an asset
• Assist in the hiring process of co-op and summer students, other staff
• Assist with CPT research dissemination – web page and social media, newsletters, create promotional materials (posters, banners) as needed
• Work as part of Dr Holbrook’s research team, liaising with other research faculty, staff and students as well as patients and volunteers.

Qualifications:

• Post-secondary school science degree required. Formal training in Health Research Methodology or Clinical Epidemiology and at least 2 years of relevant experience assisting with multiple clinical research-related tasks preferred.
• Knowledge of medical and research methods terminology
• Proficiency in Microsoft Office software is a requirement; familiarity with statistical software is an asset.
• Excellent time management, organization and scheduling skills. Perseverance is required for training on multiple online systems required.
• Excellent interpersonal and communication skills, both written and verbal
• Ability to track expenditures and budget status of several research projects across hospital and university software
• Attention to detail as accuracy of work is extremely important
• Ability to set priorities amongst a range of tasks and to meet project and task deadlines in a very busy clinical research environment
• Ability to work independently and as part of a team; problem solve in frequent new situations
• Ability to learn quickly and adapt to changing priorities

St. Joseph’s Health System (SJHS) and its member organizations are equal opportunity employers and strives for equity, inclusiveness, and diversity in all programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values*.*

We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHS and its member organizations are committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process (recruit@stjoes.ca).

Pay Range Details

$23.92 - $31.89 Hourly