** This is a temporary work term, approximately three (3) months in duration, located at our head office in Sherwood Park.**

MAXX North America Services is a leading service provider offering a full suite of Pipeline Maintenance, Pipeline Integrity, Facility Construction solutions across Canada.

Work hours: Monday to Friday, 8:00am to 4:30pm

Technical

• Reporting to the Division Manager to provide administrative support for projects.
• Assist the Project Manager in the coordination of project job setup, project schedules, resources, and project tasks to ensure project goals are met.
• Managing day-to-day activities for the Project Management team.
• Assisting with the analysis of project data and updating progress reports.
• Facilitate communication between project stakeholders and ensure that project documentation is maintained and up to date.
• Maintain the project risks and issues log, and assist the project team to resolve them promptly.
• Recognizing which areas of project development need to be addressed to maintain efficiency and cost control.
• Prepare and distribute meeting minutes, and other project-related documentation as required.
• Assist in reviewing timesheets for payroll and billing accuracy.
• Generate LEMs from approved timesheets and submit to the Client.
• Upload approved LEMs from the Client for invoicing.
• Audit and receive vendor LEMs and invoices, and follow-up as the project progresses.
• Audit assigned project resources and progress.
• Be prompted to communicate with field crews as necessary.
• Be prompted to communicate with client representatives as necessary.
• Effectively communicate with client representatives and analysts for important project deliverables.
• Assist with Quality Control programs administration and document control.
• Adhere to company policies & procedures.
• Attending internal and external project status meetings.

Health Safety & Environmental

• Personal Safety: Be responsible for your own health and safety.
• Participate in lessons-learned sessions to prevent recurrence.
• Understanding of the Maxx HSE guidelines, and reporting incidents to the HSE team.
• Report all incidents to the Manager & HSE Manager ASAP.

Team & Leadership

• Take an active role in personal and role-specific development.
• Provide input and feedback on personal performance assessments.
• Contribute to the morale and spirit of the team.
• Share wins and successes as a team.
• Promote open dialogue and team cohesiveness.
• Keep a Collaborative Approach.
• Effective internal and external communication.
• Adherence to corporate and employee values.
• Respect for equipment and co-workers.
• Trust and strong work ethic.

Financial

• Manage and distribute financial information as required and maintain records.
• Assist in auditing project deliverables to ensure cost and billing accuracy.
• Target charge-out rate to clients at 60% of total time.
• Understand compliance issues around accounts payable and receivable processes.
• Understand and follow the purchasing and expense guidelines.

Requirements:

• Business-related Diploma/Certification or equivalent field experience.
• 2-5 Years of relevant experience.

The above information is designed to indicate the general nature and level of work performed by employees within this job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job classification.