Classification & Regular Hours

Hours per Week: 35

Salary Grade 14

The base salary will be $66,350 - $94,700 per annum. Starting salary will be aligned with the successful candidate’s experience, skills, and demonstrated qualifications.

Please note, this is a 15 month temporary full time contract opportunity covering a leave of absence.

Secondments are Welcome

Click here for more details on secondment opportunities.

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Office of the Registrar (OOR) fosters a culture of student service excellence and is a key contributor to the overall student experience at Western, from the initial point of contact with prospects through to graduation and beyond.

Within the OOR, Admissions ensures successful achievement of Western’s undergraduate enrolment goals and strategic plans for growth, internationalization, and diversity by advising and supporting prospective students throughout the application and admission cycle.

Responsibilities

The Coordinator manages the Ontario High School admissions area which involves supervising and co-ordinating the admissions process for this group of applicants ensuring Western achieves the first-year enrolment targets for each faculty and program as set out by the Senate Subcommittee on Undergraduate Enrollment Planning and Policy (SUEPP). The Coordinator is responsible for receiving, acknowledging, adjudicating, producing, and communicating admissions decisions to over 27,000 Ontario High School applicants to the University’s seven first-entry undergraduate faculties and their programs.

The Coordinator’s mandate is to ensure the University’s admission standards, as set by the Senate, are adhered to and maintained through exemplary customer service, the adjudication of applicants, and from time to time, the initiation and review of Senate policies governing admissions of Ontario High School applicants.

Qualifications

Education:

• Undergraduate degree
• Master’s degree in a business or educational administrative field is preferred

Experience:

• 3 years’ experience working in Undergraduate Admissions
• Experience supervising staff in a postsecondary institution
• Previous supervisory experience in a Registrar’s or Admissions Office at a postsecondary institution is preferred

Knowledge, Skills & Abilities:

• Knowledge of student processes from admission through to registration
• Knowledge and understanding of Western’s Senate policies on admission and transfer preferred
• Working knowledge of Ministry of Colleges and Universities strategies, guidelines, and trends on student mobility preferred
• Leadership skills with a track record of building and leading a team of professional, high performing staff
• High degree of professionalism with outstanding ability to work effectively and efficiently with internal and external clients at all levels of management
• Strong customer service skills to handle inquiries and resolve issues in a professional and timely manner
• Judgment, analytical, and problem-solving skills with a consultative and collaborative approach to addressing issues, opportunities, and change
• Ability to build strong collegial relationships in a team-oriented environment
• Ability to work well under pressure, meet tight deadlines, and handle multiple conflicting priorities in a fast-paced environment with frequent interruptions
• Excellent oral and written communication skills and confidence dealing with all levels of an organization
• Ability to process information with high levels of accuracy and analyze and synthesize sizeable amounts of detail/data
• Excellent ability to conduct research and apply knowledge learned to role
• Demonstrated ability to apply creativity, innovation, and resourcefulness to daily work
• Strong organizational skills and the ability to effectively manage activities both for self and others
• Strong people management experience with direct accountability for ongoing training and development, and performance management
• Proven ability to take initiative and champion a project from conception through implementation and evaluation
• Basic knowledge of the Ontario high school and post-secondary education systems
• Intermediate computer skills in Microsoft Office Suite with the ability to stay abreast of new technologies

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.