EMPLOYMENT OPPORTUNITY

POSITION: Executive Assistant - Maamwesying Ontario Health Care Team EMPLOYMENT TYPE: Full-Time contract ending October 31, 2027 (possibility of extension pending funding) VACANCY STATUS: Existing Vacancy SALARY RANGE: $73,105-$79,682 LOCATION: Hybrid - Maamwesying Head Office Serpent River First Nation or Satelitte Office Sault Ste. Marie, ON CLOSING DATE: Wednesday, August 19, 2026

Who you are? You are highly motivated in sharing your interest in the Health Field enabling you to work in a team environment. You acknowledge the Seven Grandfather Teachings in your work to build relationships. In addition, you have the ability to draw on your own knowledge and life skills to support and maintain efficient operational functions, with a positive outlook. Who we are? As the province’s sole Indigenous-led and Indigenous-focused Ontario Health Team, we’re trailblazers in reshaping patient care. Our Ontario Health Team has been established and driven by over 30 years of advocacy and collaboration between our First Nation partners. Maamwesying Ontario Health Team embodies unity and cultural respect. Our vision reflects our commitment to accessible, quality, and wholistic healthcare. Ontario Health Teams are created by bringing patients, communities, healthcare providers and organizations together to help plan for and deliver care in a coordinated way.

The opportunity: Reporting to the Maamwesying Ontario Health Team Operations Manager, the Executive Assistant provides critical administration, coordination, and project management support to assist in meeting strategic and organizational objectives, while maintaining operational performance and accountability requirements. This position is responsible for supporting the efficient organization, functioning and project support to the Maamwesying Ontario Health Team. What you need to bring with you: Post-secondary education in Business Administration, Health Administration, or a related field. Minimum three (3) years of experience providing executive-level administrative support to senior leaders or directors. Advanced proficiency in Microsoft 365 applications, including Word, Excel, Outlook, PowerPoint, Teams, Forms, and SharePoint. Experience coordinating virtual meetings and providing basic technical troubleshooting support. Experience maintaining SharePoint sites and managing electronic document filing systems. Experience supporting financial and administrative processes, including invoice tracking, expense reconciliation, procurement coordination, and financial documentation. Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism. Strong organizational, planning, time management, and critical thinking skills. Proven ability to prioritize competing demands and manage multiple projects within tight deadlines. Excellent judgment, problem-solving skills, and attention to detail. Strong interpersonal, written, and verbal communication skills. Experience coordinating meetings, events, travel arrangements, and logistics. Ability to build and maintain effective working relationships with internal and external partners. Experience with project coordination and tracking deliverables, timelines, and action items. Demonstrated interest in continuous improvement and identifying opportunities to enhance administrative and operational effectiveness. Ability to streamline workflows, improve processes, and support the implementation of new systems, tools, and ways of working. Openness to change and the ability to adapt to evolving priorities, organizational needs, and transformational initiatives. Self-directed with the ability to work independently, take initiative, and anticipate organizational needs Experience with information management systems. Demonstrated sensitivity to and knowledge of First Nation cultural values, traditions, and communities. Ability to work flexible hours, including occasional evenings and unplanned overtime. Ability to travel as required. Valid Ontario driver's licence and access to a reliable vehicle. Ability to provide a satisfactory Criminal Record Check as a condition of employment. Ability to speak Ojibway is considered an asset. Experience in a healthcare, Indigenous, public sector, or not-for-profit environment is considered an asset. Why work with us? Competitive Salary based on experience Paid Extended Health Benefits Healthcare of Ontario Pension Plan (HOOPP) Competitive vacation package with an additional 7 Indigenous statutory holidays Life-long learning is a priority, offering 10 Professional Development Days and $1200/Annual Budget Technology Amenities provided (i.e., laptop, cell phone) All travel expenses covered High staff satisfaction rated work environment, priority on provider and client experience Access to Cultural and Traditional teachings of the Ojibwe People 15 days of Personal Leave What to expect? Given the traditional practices of Indigenous people, from time-to-time exposure to smoke from the burning of sacred medicines such as tobacco, sweet grass, sage or cedar may occur. Accessibility accommodations will be available upon request. An offer of employment will be conditional upon an acceptable vulnerable sector police records check. Hiring of Indigenous People will be given preference, as allowed under Section 14 of the Ontario Human Rights Code – Special Programs. No artificial intelligence is used in screening, assessing, or selecting applicants for this position. Qualified individuals are invited to submit to the link in BambooHR, a cover letter along with current resume, certificates, diplomas, and three work related references. Thank you in advance to all who apply, however only those selected for an interview will be contacted.