Events Officer
Avantages principaux
About the role
Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Contract until August 1, 2027. Quebec Centre for Biodiversity Science (QCBS) is expanding its role as a convener of scientific communities, notably through a major international conference to be held in Montreal in June 2027, titled From Living Data to Ecological Intelligence. This event will be co-organized with four other leading international biodiversity networks. However, QCBS will serve as the local host and will be responsible for logistical planning and delivery. The conference is expected to attract between 600 and 800 participants from around the world. Position Summary The Events Officer will organize and execute all conference-related activities, ensuring high-quality delivery while contributing to the visibility and impact of the QCBS. This includes liaising with stakeholders, planning and organizing all logistical aspects of the event, developing communications content, and overseeing the event budget. Event Planning Plan and organize the conference project, including timelines and budget tracking. Provide recommendations on conference design, participant experience, and hybrid/virtual formats. Prepare post-event reports, including participant feedback, impact metrics, and recommendations. Communications & Outreach Draft event communications, including website content, registration systems, and promotional content in collaboration with the QCBS Communications Officer. Ensure communications align with QCBS and McGill branding and visibility objectives. Program Collaborate with and chair the scientific committee to structure the conference program. Oversee abstract submission processes, review, analyse, and interpret submitted abstracts, and manage peer review workflows and scheduling. Plan and organize the participation of high-level guests. Logistics Management Identify and liaise with venues, caterers, and service providers to support event delivery. Plan logistics for plenary speakers, including travel and scheduling. Provide guidance on visa processes for international participants. Attend and support on-site event delivery, ensuring logistics are carried out effectively. Stakeholder & Partnership Act as a liaison between QCBS and external partners, including international biodiversity networks. Support sponsor relations and partnership agreements. Finance Oversee and monitor the event budget in accordance with McGill financial procedures. Oversee expenditures and support financial reporting for the conference. Other Qualifying skills Bilingual; excellent verbal and written communication skills, in both English and French. A master’s degree in a relevant field, such as Environmental Science, Conservation, or related discipline. A PhD would be an asset but is not required. Demonstrated experience delivering planning large-scale international scientific or academic conferences Strong project management expertise, including executing and budget management. Familiarity with university administrative environments (preferably within McGill University or similar institutions) Excellent stakeholder engagement and communication skills with proven ability to manage relationships with senior and international partners. Experience with conference platforms, online abstract submission and management systems, and hybrid/virtual event logistics. Knowledge of McGill financial procedures or comparable institutional financial frameworks As one of Montreal's Top Employers, here is what we offer: Competitive benefits package (Health, Dental, Life Insurance) (if eligible) Defined contribution pension plan (with employer contribution up to 10%) (if eligible) Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA) Competitive vacation policy Two (2) personal days Two (2) floating holidays Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day Paid time off over the December holiday period Tuition waiver for regular employees and their dependents Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here. Minimum Education and Experience: Bachelor's Degree 3 Years Related Experience / Annual Salary: (MPEX Grade 04) $66,190.00 - $82,740.00 - $99,290.00 Job Profile: MPEX-COM2A - Internal External Relations - Professional 2 Hours per Week: 20.25 (Part time) Supervisor: Professor Position End Date (If applicable): 2027-08-01 Deadline to Apply: 2026-08-19 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.
About McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year.
The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking.
McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.
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Events Officer
Avantages principaux
About the role
Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Contract until August 1, 2027. Quebec Centre for Biodiversity Science (QCBS) is expanding its role as a convener of scientific communities, notably through a major international conference to be held in Montreal in June 2027, titled From Living Data to Ecological Intelligence. This event will be co-organized with four other leading international biodiversity networks. However, QCBS will serve as the local host and will be responsible for logistical planning and delivery. The conference is expected to attract between 600 and 800 participants from around the world. Position Summary The Events Officer will organize and execute all conference-related activities, ensuring high-quality delivery while contributing to the visibility and impact of the QCBS. This includes liaising with stakeholders, planning and organizing all logistical aspects of the event, developing communications content, and overseeing the event budget. Event Planning Plan and organize the conference project, including timelines and budget tracking. Provide recommendations on conference design, participant experience, and hybrid/virtual formats. Prepare post-event reports, including participant feedback, impact metrics, and recommendations. Communications & Outreach Draft event communications, including website content, registration systems, and promotional content in collaboration with the QCBS Communications Officer. Ensure communications align with QCBS and McGill branding and visibility objectives. Program Collaborate with and chair the scientific committee to structure the conference program. Oversee abstract submission processes, review, analyse, and interpret submitted abstracts, and manage peer review workflows and scheduling. Plan and organize the participation of high-level guests. Logistics Management Identify and liaise with venues, caterers, and service providers to support event delivery. Plan logistics for plenary speakers, including travel and scheduling. Provide guidance on visa processes for international participants. Attend and support on-site event delivery, ensuring logistics are carried out effectively. Stakeholder & Partnership Act as a liaison between QCBS and external partners, including international biodiversity networks. Support sponsor relations and partnership agreements. Finance Oversee and monitor the event budget in accordance with McGill financial procedures. Oversee expenditures and support financial reporting for the conference. Other Qualifying skills Bilingual; excellent verbal and written communication skills, in both English and French. A master’s degree in a relevant field, such as Environmental Science, Conservation, or related discipline. A PhD would be an asset but is not required. Demonstrated experience delivering planning large-scale international scientific or academic conferences Strong project management expertise, including executing and budget management. Familiarity with university administrative environments (preferably within McGill University or similar institutions) Excellent stakeholder engagement and communication skills with proven ability to manage relationships with senior and international partners. Experience with conference platforms, online abstract submission and management systems, and hybrid/virtual event logistics. Knowledge of McGill financial procedures or comparable institutional financial frameworks As one of Montreal's Top Employers, here is what we offer: Competitive benefits package (Health, Dental, Life Insurance) (if eligible) Defined contribution pension plan (with employer contribution up to 10%) (if eligible) Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA) Competitive vacation policy Two (2) personal days Two (2) floating holidays Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day Paid time off over the December holiday period Tuition waiver for regular employees and their dependents Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here. Minimum Education and Experience: Bachelor's Degree 3 Years Related Experience / Annual Salary: (MPEX Grade 04) $66,190.00 - $82,740.00 - $99,290.00 Job Profile: MPEX-COM2A - Internal External Relations - Professional 2 Hours per Week: 20.25 (Part time) Supervisor: Professor Position End Date (If applicable): 2027-08-01 Deadline to Apply: 2026-08-19 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.
About McGill University
McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year.
The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking.
McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.