Festival Coordinator

This is a term position from June to November 2026

Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rockyview District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity

The Banff Centre Mountain Film and Book Festival is one of the flagship programs of Banff Centre. As one of the world’s pre-eminent mountain festivals – and a co-founder of the International Alliance for Mountain Film — the Festival began almost 50 years ago in the small Rocky Mountain town of Banff, Alberta. What began as a one-day festival of climbing films has now blossomed into a nine-day event in Banff that explores and celebrates what Mountain Culture means to people around the world. Events include film screenings; film, book, and photography competitions; a filmmaking workshop and mountain marketplace.

The Mountain Culture department at Banff Centre is looking for a Festival Coordinator to assist in the coordination and implementation of the Banff Centre Mountain Film and Book Festival. Reliable, self-motivated, and highly organized while remaining flexible to changing priorities, the Festival Coordinator demonstrates strong written and oral communication abilities and excellent interpersonal skills when dealing with all stakeholders, partners, and guests.

Roles and Responsibilities

Reporting to the Festival Manager, below are some key accountabilities:

• Coordinates and implements festival program needs including guest registration lists, accommodation, and assistance with guest travel, social event details, floor plans and signage.
• Creates, revises, and distributes guest welcome packages, and ensures information is accurate and up-to-date at all times.
• Coordinates on-site event logistics and works closely with BCMFBF staff and other Banff Centre departments including Reservations, Conference Services, Food & Beverage and Program Support.
• Oversees the Festival Guest Registration, provides day-to-day guidance, support, and direction for volunteers, and provides interdepartmental support for questions and needs.
• Oversees the Festival zero-waste initiatives.
• Supports BCMFBF managers and coordinators with local sponsors including solicitation of in-kind sponsorship; delivering obligation packages, providing regular correspondence, delivering promotional materials and providing follow-up to local in-kind sponsor donations.
• Assists in follow-up including thank-you card distribution.
• Assists with the coordination and implementation of other BCMFBF programs and initiatives as required.
• As part of the festival team, troubleshoots for guests, media, sponsors, volunteers and exhibitors as necessary.
• The position assists the Director, Festival & Tour, and Festival Manager in all areas of festival administration and coordination.

Qualifications and Educational Requirements

• Completion of a university degree within a related discipline
• 3+ years’ experience working on an administrative/events coordination capacity
• Strong financial, budgetary and reporting skills
• Strong organizational and time management skills
• Strong computer skills including Microsoft Office and databases. Web and social media experience required
• Flexibility and adaptability
• Strong interpersonal skills; ability to seek collaborative solutions, to persuade others, lead by example and communicate effectively while working cohesively in a dynamic team
• High level of commitment to customer service
• Ability to work effectively under pressure, with shifting priorities
• Ability to manage multiple projects at once with appropriate attention to detail
• Demonstrated creative thinker within an artistic environment where flexible solutions are often required.
• High level of reliability and motivation
• Knowledge of Banff Centre, the BCMFBF and the outdoor industry is an asset.

Special Requirements

• Due to the nature of the Festival programming, this position may be required to work an irregular schedule including evenings, holidays, and weekends.

Employment Terms and Benefits

• In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500 hour probationary period.
• This position pays $22.08 to $23.19 per hour working up to 40 hours per week on a rotating schedule.
• This is a term position working from June - November 2026
• This position is part time from June - September and increases to full-time in October through November.
• Benefits of working at Banff Centre are:
  • Transitional Staff housing options (based on availability)
  • Employee Assistance Program
  • Professional Development
  • Staff cafeteria and restaurant discounts
  • Onsite fitness facility at a discounted rate – first month free for new staff!

Application Process

• We are accepting applications for the Festival Coordinator position until a suitable candidate is found.
• Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
• Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization.

Commitment to Diversity

Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression to apply.

Privacy Statement

Banff Centre is a public body pursuant to the Protection of Privacy Act (Alberta) (“POPA”) and the Access to Information Act (“ATIA”). All of your personal information collected by Banff Centre, including personal information collected through third-party contractors or platforms, in relation to the creation of your candidate profile and submission of a job application, is collected pursuant to section 4(c) of POPA for the purpose of administering your candidate profile, evaluating your eligibility for a position(s) at Banff Centre, and communicating with you about your application. Your personal information may be disclosed, as required, pursuant to ATIA or other applicable law, to satisfy reporting requirements, or for statistical, funding, planning or research purposes.

If you have any questions about the collection, use or protection of this information, please contact the Privacy Coordinator at privacy@banffcentre.ca, 107 Tunnel Mountain Drive, Box 1200, Banff Alberta, T1L 1H5, 403.762.6100.