Property Administrator Calgary- ONSITE 3 MONTH CONTRACT $30+ hourly

Responsibilities: Input and maintain accurate accounting and lease administration data for new tenancies and renewals in a timely manner Prepare detailed lease abstracts and process required adjustments Review, generate, and analyze monthly and quarterly reports (rent rolls, accounts receivable, rent-up, accounting reports), highlighting updates for the Property Manager Serve as the primary point of contact for tenant billing and collections inquiries Track and ensure up-to-date tenant insurance certificates at renewal dates Prepare cheque requisitions for tenant allowances, lease commissions, and related expenses Maintain project cost logs and submit expenses for Property Manager approval Respond promptly to day-to-day tenant inquiries and resolve concerns effectively Organize and maintain comprehensive tenant and property documentation Manage filing systems for contracts, insurance certificates, and tenant records Support procurement by obtaining vendor and contractor quotations and assisting with contract administration Review invoices for accuracy, assign appropriate coding, and process them for approval in a timely manner Conduct regular rent roll accuracy reviews and implement corrections as needed Process bank deposits, perform reconciliations, and coordinate banking activities Record accounting system entries including chargebacks, adjustments, and tenant billings Follow up with tenants to ensure timely collection of receivables and reduce delinquency Enroll tenants in PAD and EFT payment programs Prepare and distribute monthly Accounts Receivable (A/R) reports for internal and external stakeholders Reconcile tenant accounts and communicate outstanding balances promptly Administer tenant chargebacks and coordinate with Property Manager on delinquent accounts Address tenant inquiries related to pre-bill and year-end adjustments Assist in preparation of annual budgets, forecasting reports, and periodic reporting packages Support annual operating cost reconciliations, including pre-bill calculations and year-end adjustments Prepare and update monthly and year-end accruals

Qualifications: 3–5 years of experience in office and/or property administration, preferably within Property Management Experience setting up leases, tenant charges, and processing cash applications Strong knowledge of commercial real estate operations, including lease review, billing setup, and data entry into Yardi and other systems Proficient in Yardi Voyager (considered a strong asset) Advanced working knowledge of Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams) Demonstrated ability to manage both digital and physical filing systems efficiently Highly organized with strong prioritization and multitasking capabilities Detail-oriented with a high level of accuracy and efficiency in all work Strong written and verbal communication skills with excellent interpersonal abilities Proven ability to work independently as well as collaboratively within cross-functional teams Reliable, professional, and patient when handling tasks and stakeholder interactions Positive, proactive “can-do” attitude with a willingness to contribute beyond core responsibilities Continuously seeks opportunities to improve processes and implement efficiency-driven solutions Committed to delivering high-quality work and exceeding expectations

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