At the City of St. Catharines, you’ll find more than just a job — you’ll find a place that fits.

Here, your work means something — where you can see the impact, feel the pride, and know you’re a part of something bigger. You’ll be trusted to do your job, backed by people who care, and part of a team that shows up for each other. There’s flexibility when it counts, and a real understanding that life doesn’t stop when the workday starts. With pay you can count on, great benefits, and a pension that helps you plan ahead — you’ve got more than a job. You’ve got the space to grow, the balance you need, and a place that gets it.

It feels different — because it is.

It’s a place that works for you.

About the Role:

To provide administrative support and to act as confidential assistant to the Director of Municipal Works. Provides administrative support for department managers and supervisors with the Municipal Works department.

What You'll be Doing:

• Provides full range of administrative/secretarial assistance to the Director of Municipal Works on various matters including but not limited to the preparation of correspondence, reports, minutes, coordinating and scheduling appointments and meetings with all levels of management, elected officials, other government offices and public.
• Plans and coordinates the clerical and administrative support functions of the Director of Municipal Works, department managers and supervisors including assisting with budget preparation.
• Monitors departmental budgets, including processing of vouchers, the preparation of requisitions for departmental purchases with final approval by the Director of Municipal Works.
• Responds directly on matters of routine nature and prepares backup information and responses for approval and action by the Director of Municipal Works, department managers and supervisors.
• Undertakes the research and assembles relevant information required by the Director of Municipal Works, department managers and supervisors for response to inquiries, complaints and preparation of reports.
• Serves as the main point of contact for the Municipal Works department for inter-departmental correspondence, including with the Office of the CAO, the Mayor’s Office, Citizens First, etc., where appropriate.
• Follows up on directives or enquiries to ensure they have been dealt with in an appropriate manner.
• Receives incoming mail, directs to appropriate recipients and follows-up as directed.
• Deals with visitors and telephone calls for the Municipal Works department, redirecting to appropriate source or providing assistance or information, where possible.
• Books and coordinates all travel arrangements and registrations for attendance at conferences and conventions for the Director of Municipal Works and department managers.
• Maintains confidential files for the Director of Municipal Works and department managers and supervisors.
• Performs other similar and related duties, as required.

Accountable for:

• The effectiveness and efficiency of the clerical activities for the Director of Municipal Works, department managers and supervisors.
• The safekeeping of all the Municipal Works departmental records.

What's Required:

• A minimum of graduation from a community college program in office administration.
• Three years’ experience as a confidential administrative assistant, preferably in a Municipal setting.
• A good working knowledge of government and government administration at all levels; and a thorough knowledge of City and departmental policies.
• The ability to communicate effectively, with tact and courtesy, with elected officials, staff, the public, and outside agencies.
• The ability to recognize and keep confidential information.
• Excellent word processing and knowledge of computers.
• A valid Ontario driver’s licence, Class “G”, with a clean driving record.

Job Details:

Job ID: 2026-148

Pay Rate: $63,027 to $73,746

Hours: 35 per week

Schedule: Monday to Friday, 8:30 AM to 4:30 PM

Location: St. Catharines, ON

Work Mode: In Person

Employee Group: Non-Union

Position Type: Temporary, Full-time

Duration: 11 Months

Vacancy Status: This posting is for an existing vacancy

Application Deadline: May 29, 2026

Jobs with an application deadline will close at 11:59 PM on that date. Jobs listed as ‘open until filled’ may close at any time.

Other Requirements:

Other Position Requirements include: Class G Driver’s Licence

Candidates selected for the position will be required to complete the Ministry of Labour’s Worker Health and Safety Awareness training and provide proof of the educational credentials listed on their resume and job application.

What's In It for You:

Curious what it’s like to work for the City of St. Catharines? Watch the video and Hear from Our Team.

Here’s what you can expect when you join us:

• Great People: Be part of a team that supports you, celebrates your wins, and helps you succeed.

• Make Your Mark: Bring your ideas, drive meaningful change, and leave a lasting impact on our community.

• Learn & Grow: Access training and development funds to take your skills to the next level.

• Competitive Pay: Competitive pay from a certified Ontario Living Wage Employer.

• Secure Future: Join the OMERS pension plan with employer-matched contributions.

• Balance & Benefits : Flexible hybrid work options plus health, dental, and vision benefits for eligible positions.

Additional Information:

Equal Opportunity Employer

The City of St. Catharines is committed to fostering an inclusive, accessible, and respectful work environment. We celebrate the uniqueness of every individual. Our community is enriched by people from diverse backgrounds and lived experiences—a value reflected in our 2023–2027 Strategic Plan.

Don’t Meet Every Requirement?

We encourage individuals from all backgrounds, experiences, and education levels to apply. While specific qualifications may be required for certain roles, we assess each applicant’s overall suitability. Please note that unionized roles are subject to collective agreement requirements.

Accommodation

We are an equal opportunity employer and provide accommodations throughout the recruitment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage, please contact Human Resources at hrreps@stcatharines.ca.

Application Process

To ensure transparency and fairness, all applications must be submitted online through our application portal. Please keep your contact information up to date and regularly check your spam and junk email folders, as important communications may be directed there.

Interviews and Assessments

Depending on the role, interviews may be conducted via video conferencing or in person. Various tests and/or assessments may be administered as part of the selection process.

Use of AI

The City of St. Catharines does not use artificial intelligence (AI) technology in any part of the recruitment process.

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