Russell Tobin & Associates is hiring on behalf of one of its esteemed clients.

Job ID: 26-20067 Job Title: Senior Administrative Assistant / Contract & Grant Coordinator Location: Edmonton, Alberta (Onsite) Duration: 173 Business Days with Possible Extension (up to 12 months) Client: Public Sector Pay Rate: CAD $25 -$35 per hour

Overview We are seeking a highly organized and detail-oriented Senior Administrative Assistant / Contract & Grant Coordinator to provide administrative support for contract and grant activities. The successful candidate will assist with contract administration, procurement support, records management, reporting, stakeholder communication, and general office operations while ensuring compliance with organizational policies and procedures.

Key Responsibilities Prepare, review, track, and maintain contracts, agreements, and related documentation. Support procurement and purchasing activities. Maintain accurate financial, statistical, and administrative records. Monitor contract deadlines, deliverables, and tracking systems. Coordinate approvals, signatures, and document control processes. Proofread and format correspondence, reports, and other business documents. Manage electronic and paper filing systems. Support invoicing, accounts receivable, reporting, and compliance activities. Respond to inquiries from internal and external stakeholders. Coordinate meetings, prepare agendas, and record meeting minutes. Perform records management, scanning, copying, filing, and document maintenance. Assist with team projects and continuous improvement initiatives. Provide general administrative support to managers and staff.

Required Qualifications High School Diploma or GED. Minimum 3 years of experience in a similar administrative support role. Minimum 3 years of experience proofreading and formatting documents in a professional environment. Minimum 3 years of experience managing electronic and paper filing systems. Minimum 3 years of experience using printers, copiers, and scanning equipment. Minimum 3 years of experience using Microsoft Outlook for email, calendar, and task management. Minimum 3 years of experience using Microsoft Excel in a professional setting.

Preferred Qualifications Post-secondary education in Office Administration, Business Administration, or a related field. Experience coordinating contracts and agreement documentation. Experience reviewing and validating vendor invoices. Experience using Microsoft SharePoint. Strong meeting coordination skills, including agenda preparation, minute-taking, and follow-up activities. Experience supporting childcare grant funding programs or similar government funding initiatives.

Required Skills Exceptional attention to detail and accuracy. Strong organizational and time-management skills. Ability to manage multiple priorities and deadlines. Excellent verbal and written communication skills. Strong customer service and stakeholder relationship-building abilities. Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, and SharePoint. Ability to work independently and collaboratively within a team environment.

If this opportunity matches your experience and career goals, please share your most updated resume for consideration.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts can provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization. #RTA