Ready to start your next chapter with NAIT?

At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community.

If this opportunity feels like the right fit for you, we encourage you to apply and join us in creating a brighter future – together.

Important Application Deadline Notice

Please note that Workday closes job postings at 11:59pm MST on the day before the posting end date listed above.

To ensure your application is received, submit no later than 11:59pm MST the day prior to the posting end date.

Internal NAIT Employees

Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through the NAIT Jobs Hub rather than the external career site.

Please Note: This is a temporary position, ending on before February 12, 2027, with the possibility of extension.

The School of Health and Life Sciences (SHLS) is looking for one energetic, positive, and detail-oriented individual to join the team supporting the Dean and Academic Strategy and Operations Manager (ASOM). This position will report to the ASOM and will provide both the Dean and the ASOM high-level executive, administrative and analytical support to achieve goals as outlined in NAIT’s strategic plan in alignment with NAIT’s Vision, Promises, and Values. As a partner in supporting the School plans and strategies, the scope of the work includes proactively acting on assigned projects, coordinating events, researching, and maintaining important internal and external contacts. This position will also prioritize meetings and information flow to ensure effective communications both within NAIT and externally and proactively coordinate the activities of the SHLS leadership teams.

Our successful candidate will be a dynamic, people-oriented individual who demonstrates a foundational mixture of administrative and organizational tools. Are you skilled at balancing the needs of multiple individuals and tasks? Do you act without direction when time is of the essence? Are you able to discern a high priority item from a critical one? Do you communicate well with a diverse set of individuals? Are you a team player that likes to support the needs of the whole? Are you able to maintain a high level of confidentiality and professionalism? If this sounds like you, please apply!

Responsibilities

Manages external relation priorities; supports relationship management on behalf of and with the Dean/ASOM; coordinates activities with other NAIT departments and business units as required. Interfaces with both internal and external stakeholders on a regular basis, often independently, to support School Leadership Team success. Provide calendar management and email support for the Dean/ASOM. Develops and briefs the Dean/ASOM on events and meetings; coordinates and organizes their commitments by ensuring their calendars are reviewed in advance and then proactively coordinates the development of information to meet the requirements of meetings; prepares agendas, itineraries, meeting notices and related materials using own judgment and initiative; ensures deadlines are met and agenda items brought forward. Performs executive level administrative functions in support of the Dean/ASOM; assures that all travel and other expenses are accurate and complete and submits for approval and reimbursement. Develops key reports and communications on behalf of the Dean’s Office; tracks, coordinates and develops key reports including internal and external stakeholder reports, assigned PowerPoint presentations, School communications, etc.

Competencies: In addition to traditional executive assistant competencies, KSAO’s key competencies critical to this role will include

Anticipating and balancing the needs of multiple stakeholders and tasks Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm Relating openly and comfortably with diverse groups of people Operating effectively, even in times of uncertainty or ambiguity Using a combination of feedback and reflection to gain productive insight into personal strengths and areas of improvement Always maintaining a high level of confidentiality and professionalism

Qualifications

Certificate in a related field, Diploma preferred. 5 years progressively responsible administrative level experience An equivalent combination of education and experience may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).

Classification – Administration Support VI

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Remuneration

Refer to salary range noted on this posting, plus a comprehensive benefits package.

The compensation range for this job posting is : $55,488.68 - $72,486.96

NAIT is committed to a transparent, fair, and human-centered hiring experience. All candidates are assessed directly by our recruitment and hiring teams.

About NAIT

We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year’s.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any assistance or accommodations, please connect with us at careers@nait.ca.

Please submit a resume and cover letter to be considered for this opportunity.