Associate Director, Operations, FLAS - FT Admin Temp

• (35994)

Find Your Spot at Humber

At Humber, we are a vibrant, diverse community of professionals dedicated to providing an exceptional learning experience for our students. Through our strategic vision and exciting new brand Builders of Brilliance, we are co-constructing a new model of polytechnic education for Ontario, Canada, and the world. We are committed to ensuring Humber offers the right programs, with the most effective teaching and learning approaches, to prepare exceptional leaders for our industries and communities.

To achieve our vision, we take finding and developing the right talent very seriously. We offer a collegial, collaborative, inclusive environment in which each individual is supported to grow and bring their best each day.

If you are excited by the prospect of contributing to our vision for learning, if you would like to be part of building a new model of polytechnic education, of ‘building brilliance’, in one of Canada’s preeminent higher education institutions, then here is your opportunity to join our dynamic team.

Job Details:

Position Title: Associate Director, Operations, Faculty of Liberal Arts and Sciences (FLAS)

Status: FT Admin Temp Contract

Hours: 37.5 hours per week

Faculty/Department: Faculty of Liberal Arts and Sciences

Campus/Location: North and Lakeshore (This is a hybrid position – the successful applicant must be comfortable working on campus at minimum four (4) days per week.)

Minimum Starting Salary: $105,342; starting salaries are determined based on qualifications and years of related experience.

Duration of Need: August 2026 to October 2027

About the Faculty of Liberal Arts and Sciences at Humber:

The Faculty of Liberal Arts and Sciences is proud to say that we are a part of every student’s experience at Humber, whether they are enrolled in one of our programs directly or through one of the five other Faculties at Humber. We offer courses in Critical Reading and Writing, Professional Communications, Mathematics, Social Sciences, Humanities, Science, and many other discipline areas that are at the core of a polytechnic education.

Our faculty are dedicated to providing students with an opportunity to explore curriculum that will enhance their academic, personal, and professional life through a combined focus on an applied and liberal education. We are the education that students will take with them, no matter where the path may lead them.

About the Associate Director, Operations (FLAS) Role:

The Associate Director, Operations role is responsible for strategically managing the effective implementation and supervision of the operations within the Faculty. Under the leadership of the Senior Dean, the role manages all financial operations in the faculty/department and is responsible for preparing the financial forecast and operating budget. The role provides operational expertise to mitigate risk and ensure optimal fiscal outcomes for all operational activities and projects. The role is responsible to develop and implement analytical tools and reports to identify projects and operational delivery risks and opportunities.

The Associate Director, Operations is key in promoting and maintaining a high level of service to customers/clients, maintaining excellent internal and external communications and ensuring that the Faculty operates smoothly and effectively. The role is also responsible for human resources activities (hiring, training, health & safety compliance, supervision and management of key staff), as well as developing, recommending and implementing departmental protocol, policies and procedures. The Associate Director, Operations is responsible for negotiating and overseeing the implementation of operations-related contracts in accordance with Humber procurement guidelines, and is responsible for the entire (end-to-end) process involving inventory management, warehousing and logistics, and health and safety where applicable.

Key Responsibilities:

1. Planning/Process Improvement

• Supports the Senior Dean in the development and implementation of Faculty operational business plan that is aligned with Humber’s Strategic and Academic Plans, and encourages positive working relationships between Professors/Instructors, Staff and Students
• Develops and designs process flows with a context towards operational efficiency, based on a review of the business environment, optimizing and addressing challenges as they arise
• Recommends and leads the implementation of process improvements to increase efficiency and effectiveness of the Faculty
• Supports the Senior Dean in development of the Faculty-specific capital development needs and Capital Asset Renewal.
• Ensures that all required Faculty-specific procedures and protocols are developed and implemented
• In collaboration with relevant internal and external stakeholders, ensures that appropriate facilities, equipment, and/or resources are available for Faculty programming and activities
• In consultation with the Senior Dean, identifies, plans and manages the design and redesign of scheduling, business support and work configuration processes or others as needed to structure and improve operational efficiency
• Develops and prepares budget forecasts for Faculty business units
• Manages the operations budget; provides projections and cost analysis related to programming
• In collaboration with the Leadership team, identifies financial needs and resources in relation to program activity and initiatives
• In collaboration with the Leadership team, monitors resource requirements to ensure appropriate resource allocation
• Leads projects and initiatives where appropriate which support key strategies within the Faculty

2. Monitoring Day-to-Day Operations

• Provides oversight on all Faculty-specific procedures and protocols
• Establishes common standards of practices to provide professional leadership of all Faculty business and support functions
• In collaboration with Program Planning Development and Renewal or other stakeholders, creates, monitors and revises (as necessary) standardized annual processes such as preparing for annual program review, support with PEQAB, Ministry of Colleges, Universities, Research Excellence and Security (MCURES) requirements, program advisory committee meetings, Dean’s advisory committee
• Monitors the activity of all staff in order to ensure Health and Safety protocols are adhered to
• Monitors costs and makes budgetary and resource adjustments as required to ensure that financial targets are met
• Monitors operating expenses to determine if work processes or resource allocations need to be modified
• Oversees the development of accurate reports, written documents, statistics and other projects regarding departmental financial, operations, faculty and staff data, surveys such as SFQs, KPIs, honours/probation letters
• Responsible for the coordination of office coverage and ensures front line staff are providing consistent and accurate customer service
• Oversees facilities operations maintenance and cleaning contracts for specialized spaces within the Faculty

3. Purchasing/Procurement/Vendor Relations

• In collaboration with Purchasing, sources and manages vendor contracts associated with the effective operation of the Faculty
• Directs and allocates resources for effective and efficient supply and inventory of consumable and non-consumable items
• Oversees the entire process involving inventory management

4. Human Resource Management

• Ensures a high level of service performance through effective recruitment, selection, training and motivation of staff
• Plans, develops and monitors ongoing professional development for staff
• Ensures staff are following College processes and protocols
• In consultation with Human Resources, initiates the resolution of non-complex staff disputes utilizing Collective Agreements, College policies and practices where appropriate
• Conducts performance evaluations and addresses performance issues where required
• In collaboration with Human Resources, leads the creation of, and monitors and delivers onboarding processes for all new staff, including creation and maintenance of standard processes; conducts annual reviews of these processes
• Fosters an office work environment that encourages creativity, community and collaboration amongst school staff

5. Communications

• Develops and disseminates appropriate communications and reports to both the internal and external community regarding Faculty activities
• Represents Faculty on internal and external committees
• Fulfills a public relations role for the Faculty, interfacing with all levels of the organization and the public or business community in a professional, confidential and sensitive fashion (e.g. Open House, Awards Night, Convocation)
• Oversees website in order to ensure it accurately reflects Faculty operations, as well as liaises with College IT professionals in regards to the content on the Faculty video display
• Oversees social media marketing and ties to Strategic Enrolment Management/Marketing and Communication goals of the college

About You:

You are passionate about working at Ontario's largest Polytechnic; you thrive on improving productivity and quality that contribute to team success! If this sounds like you, keep reading:

Education

• The successful candidate will have a minimum of a 4-year degree. Master’s degree is preferred.

Experience/Skills

• Minimum of 7 years’ experience in a related field
• Thorough knowledge of Human Rights legislation and AODA
• Highly developed oral and written communication skills
• Superior data and analytical skills
• Superior budget and financial experience
• Superior organizational skills and ability to work under pressure with little supervision
• Thorough understanding of procurement and purchasing practices
• Information Technology knowledge and skills: MS Word, Excel, and Powerpoint skills are required; web design and social media experience are strongly preferred

At Humber Polytechnic we don’t just accept difference — we celebrate it! Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Humber. If your experience is close to what we’re looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Humber!

What’s In it for you?

• An opportunity to have an impact with a post-secondary institution, poised to do great things.
• Diverse, hard-working, committed team of people who care about each other.
• Tools and technology that will allow you to succeed at your job.
• Amazing perks
• Highly supportive work culture

We thank you for your interest in working with Humber Polytechnic. Only applicants selected for an interview will be contacted.

Equity, Diversity, and Inclusion

Humber Polytechnic is committed to a workforce that reflects the diversity of our students and our city. We actively seek Indigenous Peoples and individuals from equity-deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity and inclusion in a post-secondary environment. Humber supports employment equity. Racialized workers, women, Indigenous workers, LGBTQ2S+ workers and workers with disabilities are encouraged to apply. For the purpose of statistical data collection, applicants are strongly encouraged to voluntarily self-identify. Humber’s diverse workplace also supports Francophone workers and young workers.

Accommodation

Humber Polytechnic is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our Talent Acquisition team will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.

Anti-Discrimination Statement

At Humber Polytechnic, all forms of discrimination and harassment are prohibited. All employees and applicants have the right to work in an environment that is free from discrimination and harassment. If you need assistance with concerns related to discrimination and harassment, please contact the Office of Human Rights and Harassment (humanrights@humber.ca).

Hours Per Week 37.5

Position Type PT Administration

Work Locations North Campus 205 Humber College Blvd. Etobicoke M9W 5L7

Job Family Liberal Arts

Duration of Need 14 months

Deadline to Apply May 26, 2026

Job Posting 5/13/26

Department Faculty of Liberal Arts and Sciences