Classification & Regular Hours

Hours per Week: 35

Salary Grade: 14

The base salary will be $66,350 - $94,700 per annum. Starting salary will be aligned with the successful candidate’s experience, skills, and demonstrated qualifications.

Please note, this position is a 1-year temporary full-time contract opportunity.

About Western Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us Human Resources Mission: Our vision is to be recognized leaders in human resource practices contributing to the success of Western and its people. We add value by developing proactive human resource strategies and delivering exemplary employment related services. As a team of innovative professionals, we encourage a productive and respectful work and learning environment through collaboration, partnership, and technology.

Talent, Learning, and Engagement Team Mission: Western’s Talent, Learning, and Engagement Team offers organizational development initiatives in support of Western’s Strategic plan. Services include large and small group learning opportunities, employee engagement measurement, and leader support, coaching, consultation and facilitation to support the work of Western’s academic and administrative leaders and staff. Our programs and services bring together leaders and staff from across Western to learn, build community and connections, and contribute to a high achieving, collegial workplace culture.

Responsibilities The Event & Program Specialist will play a key role in the planning, coordination, and delivery of learning, leadership, engagement, and recognition events for staff and academic leaders across Western. Working closely with the Director, Talent, Learning, and Engagement and a variety of campus partners, the role will coordinate event logistics, communications, stakeholder engagement, vendor relationships, and project activities that support impactful learning and organizational development initiatives. The Specialist will support the creation of exceptional participant experiences while ensuring events and related initiatives are delivered efficiently, professionally, and in alignment with the University's strategic priorities.

Qualifications

Education: Undergraduate Degree in a related discipline (Social Sciences, Business, Communications) Project Management Professional or Agile project management certificate preferred Event Management Certificate preferred

Experience: 5 years of experience in the following: Experience coordinating or managing large-scale events in a complex, confidential environment Experience drafting communications and/or presentations for senior leaders Experience coordinating or managing events and learning programs in an academic environment preferred

Knowledge, Skills & Abilities: Organizational skills to facilitate multiple projects that are accurate and thorough, sometimes of a complex nature or involving competing priorities Knowledge of project management principles Ability to apply critical thinking to evaluate information and make appropriate decisions or recommendations Ability and willingness to employ a consultative and collaborative approach to addressing issues and making decisions Advanced computer skills in Microsoft Office Suite Multi-tasking skills to prioritize and consistently produce high-quality work within deadlines Problem solving skills with a sense of urgency in resolving issues and getting tasks completed Proven ability and natural inclination to develop relationships by interacting with people in a professional, respectful and diplomatic manner Communication skills to clearly express ideas in an objective manner, write clearly, and adapt communication style to suit the situation and audience Client service skills with an ability to apply tact and diplomacy when dealing with sensitive issues and a range of personalities, cultures, motives and interests Detail-oriented with an ability to function and process information with high levels of accuracy

Western Values Diversity The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note: This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Interested applicants are asked to visit https://recruit.uwo.ca for further information and to apply online referencing job #43683 by 11:59PM on July 10th, 2026.